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Approved by the IPEN Executive Committee December 2020
IPEN is committed to taking all reasonable steps to ensure your information is safe in compliance with the European General Data Protection Regulation, GDPR. (link is external)
Who we are
IPEN was founded in 1998 and is a network of over 600 organizations in more than 124 countries worldwide working to strengthen global and national chemicals and waste policies, contribute to ground-breaking research, and build a global movement for a toxics-free future.
IPEN is a registered non-governmental organization under the Swedish law (Swedish organization number 802442-2449). IPEN receives funding from governments, development agencies, private foundations, and donations. IPEN does not accept funding from corporations or trade groups. IPEN’s entry to the EU Transparency Register can be found here (link is external).
Information we collect
When you make a donation or submit information using an online form (e.g. newsletter sign up, urgent action, etc.), IPEN may collect any of the following information that you have provided:
- Information that you provide when registering for one of our newsletters or events (e.g. your name and email address);
- Information that you provide when donating to IPEN (e.g. your name, email address and payment details);
- Information that you provide when filling out the contact form on the website (e.g. your name, email address and organization name);
- Information related to email deliverability and user experience (e.g. if opened, links clicked).
Information about how you use our website (e.g. the pages visited, the type of browser and operating system used, and the referral page if applicable) is collected in aggregate and will not be attributed to you as an individual.
We do not collect personal information from our visitors other than what is supplied to us on a voluntary basis. We do not aggregate personally identifiable information from any third-party tools.
How we use your information
IPEN may use your information to:
- Send you newsletters, action alerts, event invitations, and appeals if you have opted to receive them;
- Process your payments if you have made a donation;
- Understand, improve, and optimize our email communication and related experience, such as by performing analytics and conducting research;
- Assist with questions or requests.
While we use encryption to protect sensitive information online, we also do everything in our power to protect user information off-line. All of our users’ information, not just the sensitive information mentioned above, is restricted to only employees who need the information to perform a specific job. All of our databases are password-protected to ensure that unauthorized users cannot access sensitive data.
In the event of any suspected personal data breach, we will notify you and any applicable regulator of a breach as legally required.
Third party vendors
To use certain features of IPEN’s website (such as making online donations), we may require you to provide to our third-party payment processor, certain financial information (like your bank account or credit card information) in order to facilitate the processing of donations. All financial information will be collected directly by third party payment processors according to their privacy policies.
IPEN uses service providers such as Mailchimp, Donorbox, and Youtube, social media platforms such as Facebook and Twitter, and analytics tools, such as Google Analytics, which provides statistical data about visitors and their use of IPEN websites. IPEN only chooses third parties that are GDPR compliant. (Please consult privacy policies of these service providers using the following external links: https://mailchimp.com/legal/privacy/; https://www.facebook.com/about/privacy; https://twitter.com/en/privacy; https://donorbox.org/privacy; https://policies.google.com/privacy)
IPEN’s website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The website uses no cookies, except those necessary for analytics.
Links to other websites
Sharing of information
IPEN will never share your information with a third party without your express consent. As noted above, however, our website and emails may contain links to third party sites.
How long IPEN keeps your information
IPEN keeps your personal information as long as it is necessary for the purpose for which it is collected. Information about donations (name and email) is kept at IPEN as long as requested by Swedish book-keeping law, after which it is deleted. Card or bank information is kept only within the third-party tool. Newsletter subscriber information is kept only within the third-party tool and will be removed when you click “unsubscribe”.
Information from IPEN Participating Organizations (“POs”) that is labelled as personal data according to GDPR is retained as long as the PO is an IPEN member. For more information about specific policies related to PO data, please send email to firstname.lastname@example.org with the subject title “GDPR compliance for POs”.
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.
If you are under 16 years of age, please do not enter personal information on our website without the express permission of your parent or guardian.
All content is appropriate for ages 13 and older (T13+).
Your acceptance of these terms
At any time, you may ask for a copy of the information that we have about you by contacting us at: email@example.com. To ensure your privacy, we may take reasonable steps to verify your identity before sharing that information with you. You also can request the modification, correction, or removal of your data from our database. Please use the subject title “GDPR compliance”.
If you wish to stop receiving emails from IPEN at any time, you may do so by clicking the “Unsubscribe” link at the bottom of any of our newsletters. Alternatively, please contact us at: firstname.lastname@example.org